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OfferHow to decline a job offer politely
Turning down an offer is part of a good job search. Here is how to decline gracefully and keep the door open.
Decline with grace
Be prompt, be kind, and be brief. You do not owe a long explanation, and a gracious no protects a relationship you may value later.
Template
Subject: [Role] offer
Hi [Name],
Thank you so much for offering me the [Role] role, and for the time everyone spent with me. It was a difficult decision.
After careful thought, I have decided to accept another opportunity that is a closer fit right now. I really appreciate the offer and enjoyed getting to know the team.
I hope our paths cross again, and I wish you and the team all the best.
Warm regards,
[Your Name]
Keep the door open
Industries are small. A warm, professional no today can become a referral or an opportunity down the line.
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Frequently asked questions
How do I politely decline a job offer?
Respond promptly, thank them sincerely, keep it brief, and wish them well. You do not need a long explanation.
Should I give a reason for declining an offer?
A short reason is fine, such as accepting a closer fit, but you are not obligated to share details. Graciousness matters more than the reason.